FMCSA EXPANDED EMERGENCY DECLARATION

Federal Motor Carrier
Safety Administration
March 18, 2020
EXP ANDED EMERGENCY DECLARATION
UNDER 49 CFR § 390.23
No. 2020-002
THE FIFTY UNITED STATES OF AMERICA AND THE DISTRICT OF COLUMBIA


The President has declared a nationwide emergency pursuant to 42 U.S.C. § 5191(b), and pursuant to 49 CFR § 390.23(a)(l)(i) , an emergency exists that warrants an exemption from Parts 390 through 399 of the Federal Motor Carrier Safety Regulations (FMCSR), except as otherwise restricted by this Emergency Declaration. Such emergency is in response to Coronavirus
Disease 2019 (COVID-19) outbreaks and their effects on people and the immediate risk they present to public health, safety and welfare in the fifty States and the District of Columbia .

This Declaration addresses National emergency conditions that create a need for immediate transportation of essential supplies, equipment and persons, and provides necessary relief from the FM CSR for motor carriers and drivers engaged in the transport of essential supplies, equipment and persons. By execution of this Emergency Declaration, motor carriers and drivers providing direct assistance in support of relief efforts related to the COVID-19 outbreaks are granted emergency relief from Parts 390 through 399 of the FMCSR, except as restricted herein.

Direct assistance means transportation and other relief services provided by a motor carrier or its driver(s) incident to the immediate restoration of essential services (such as medical care) or essential supplies (such as food and fuel) related to COVID-19 outbreaks during the emergency.

This Emergency Declaration provides regulatory relief for commercial motor vehicle operations providing direct assistance in support of emergency relief efforts related to the COVID-19 outbreaks, including transportation to meet immediate needs for:

(1) medical supplies and equipment related to the testing, diagnosis and treatment of COVID-19;

(2) supplies and equipment necessary for community safety, sanitation, and prevention of community transmission of COVID-19 such as masks, gloves, hand sanitizer, soap and disinfectants;

(3) food, paper products and other groceries for emergency restocking of distribution centers or stores;

(4) immediate precursor raw materials-such as paper, plastic or alcohol-that are required and to be used for the manufacture of items in categories (1), (2) or (3);

(5) fuel;

(6) equipment , supplies and persons necessary to establish and manage temporary housing, quarantine , and isolation facilities related to COVID-19;

(7) persons designated by Federal, State or local authorities for medical , isolation , or quarantine purposes ; and

(8) persons necessary to provide other medical or emergency services, the supply of which may be affected by the COVID-19 response.

Direct assistance does not include routine commercial deliveries, including mixed loads with a nominal quantity of qualifying emergency relief added to obtain the benefits of this emergency declaration. Direct assistance terminates when a driver or commercial motor vehicle is used in interstate commerce to transport cargo or provide services that are not in support of emergency relief efforts related to the COVID-19 outbreaks or when the motor carrier dispatches a driver or commercial motor vehicle to another location to begin operations in commerce. 49 CFR §390.23(b). Upon termination of direct assistance to emergency relief efforts related to the COVID-19 outbreaks, the motor carrier and driver are subject to the requirements of 49 CFR Parts 390 through 399, except that a driver may return empty to the motor carrier’s terminal or the driver’s normal work reporting location without complying with Parts 390 through 399.
However, if the driver informs the motor carrier that he or she needs immediate rest, the driver must be permitted at least 10 consecutive hours off duty before the driver is required to return to the motor carrier’s terminal or the driver’s normal reporting location. Once the driver has returned to the terminal or the driver’s normal reporting location, the driver must be relieved of all duty and responsibilities and must receive a minimum of 10 hours off duty if transporting property, and 8 hours if transporting passengers.

Nothing contained in this Emergency Declaration shall be construed as an exemption from the controlled substances and alcohol use and testing requirements ( 49 CFR Part 382), the commercial driver’s license requirements (49 CFR Part 383), the financial responsibility (insurance) requirements ( 49 CFR Part 3 87), the hazardous material regulations ( 49 CFR Parts 100-180), applicable size and weight requirements, or any other portion of the regulations not specifically exempted under to 49 CFR § 390.23.

Motor carriers or drivers currently subject to an out-of-service order are not eligible for the relief granted by this declaration until they have met the applicable conditions for its rescission and the order has been rescinded by FMCSA.

In accordance with 49 CFR § 390.23, this declaration is effective immediately and shall remain in effect until the termination of the emergency (as defined in 49 CFR § 390.5) or until 11 :59 P.M. (ET) on April 12, 2020, whichever occurs sooner.

Emergency Declaration No. 2020-002 JimM@-
Acting Administrator

Advanced Retail Delivery Management

Our Advanced Retail Delivery Management module is designed to manage and minimize customer chargebacks for missing delivery windows.

Advanced Retail Delivery Management

Provides visibility of chargebacks from retail customers

  1. By type of chargeback
  2. Chargeback location
  3. Transportation provider

Provides advanced logging capability

  1. Tracklog on LTL
  2. Tracking on truckload shipments*
  3. Appointment time v actual arrival time
  4. Estimated amount of chargeback

Provides advance warning before routing shipments

  1. On locations have user set excessive chargeback history
  2. Transportation providers that have excessive chargeback history

Provides advance warning when set appointment does not meet delivery requirement

  1. Can alert customer service that delivery appointment outside requirements

Chargeback reconciliation

  1. Estimated chargeback v actual chargeback
  2. Chargeback reason if coded
  3. Chargebacks can be imported or manually entered

Analytics and reporting

  1. Chargeback geographic heat map
  2. Filterable by customer or transportation provider
  3. Estimated v actual chargebacks
  4. Visual or report outputs

When did Walmart OTIF Compliance Begin?

Walmart suppliers have followed delivery compliance guidelines for many years. At first, the system used was called Must Arrive By Date. As online shopping grew, the company sought ways to improve lead times.

The result was the introduction of On Time In Full standards in 2017. OTIF guidelines emphasize narrow delivery windows and full orders.

What are the 2019 Walmart OTIF Compliance Changes?

Trucks delivering to a retail distribution center

In February 2019, Walmart announced changes to its supplier delivery targets. The updated delivery goals are expected to begin in May 2019.

In the past, OTIF compliance was measured as a single metric. Now, there will be two different measurements. On-time deliveries will be one metric. In-full shipments will be the second.

“The separate metrics will help suppliers increase their focus on delivering in-full, which we see as a key to continued improvement with in-stocks,” Walmart spokesperson Michelle Malashock told Supply Chain Dive.

On-Time Factors

To meet Walmart’s on-time requirement, shipments must arrive within a delivery window. The delivery window will vary from shipper to shipper. Generally, a delivery window will be one or two days. Early or late deliveries will result in penalties against the supplier’s scorecard.

In-Full Factors

Shipments to Walmart’s distribution centers should be 100% in-full. This means they will not be under- or overfilled. As with on-time factors, failure to make in-full delivery can have negative consequences.

What OTIF Targets will Shippers Need to Meet?

The changes in May will see more pressure put on “in-full” deliveries. This change is meant to reduce the amount of surplus inventory Walmart keeps in back rooms and distribution centers.

2019 In-Full Target Goals

  • Food Consumables: 97.5 percent
  • General Merchandise: 95 percent

In terms of delivery, “on-time” performance will also be boosted. The biggest change will fall on full load shippers. The previous goal of 85 percent is increasing to 87 percent.

2019 On-Time Target Goals

  • Prepaid Full Truckload: 87 percent
  • Prepaid Less-Than-Truckload: 70 percent
  • Collect Shipments: 95 percent
TMS

Advanced Shipment Tracking

Advanced Shipment Tracking and Notification

ShippersEdge is a flexible, affordable and feature rich TMS SaaS platform designed with ease of use and your customer’s satisfaction in mind.

Cases in point:

The challenge:

A textbook publisher delivers 90% of their textbooks during the summer to disorganized [it is summer break] individual schools. Almost all of these shipments are LTL. The person responsible at the school for arranging the receiving is usually a principal or a vice principle. The challenge was making sure someone was available to receive the shipment when the truck arrived.

Solution:

Set up SMS text messaging to the receiving party when:

  1. The shipment is shipped complete with link to the carrier’s website
  2. Notify the receiving party when the shipment is out for deliver
  3. Immediately notify the publisher if shipment goes back to the carrier’s dock
  4. Provide carrier terminal contact information to receiver and publisher
  5. Capture redelivery costs to be billed to receiver

The challenge:

A Fortune 50 manufacturer of commercial grade printers and copiers needed to track final mile delivery of their machines so a service tech could meet the truck and securely off load the machine and install it.

Solution:

Provide a mobile friendly app to see stop level detail on delivery trucks through connection with onboard technology. App is permission based so the user (the service tech) only see their deliveries.  

The challenge:

One of the largest architectural steel fabricators in the United States deliveries thousands of truckloads of steel to numerous simultaneous jobsites throughout the country. There were three challenges here:

  1. Keep trucks on time to minimize idle crane back charges
  2. Monitor jobsite dwell time to minimize detention
  3. Keep track of every cost and provide visibility by job 

Solution:

Connected to onboard technology in the truck with geo fencing and en-route delay alerting. Configured our jobs manager to track all transportation costs including various accessorial charges by job. Provided project manager view of each job to the project manager. Output detail payable information including vendor code, GL code job code and “chargeable” accessorial charges. 

Give us your challenges, we’ll provide solutions.

Is an off the shelf TMS right for me?

Transportation management systems (like ShippersEdge TMS) are a common-sense investment for many companies. A fully features and customizable Enterprise Level ShippersEdge TMS is a considerable investment for most shippers and there are now options for entry level systems that can give you the basics on a budget, but are they right for your company. Here are things to know before investing in any TMS and a more advanced system like ShippersEdge TMS.

Is an off the shelf system enough for me?

An off the shelf TMS is better than nothing. A TMS of any sort is a powerful piece of software. Buying a budget system with limited customization may end up costing you more than having something tailored specifically for your needs.

ShippersEdge also offers a basic economy version of its software that is easily upgradable

ShippersEdge Professional Edition

Here are questions to ask: 

What are your goals regarding adding an advanced TMS like ShippersEdge?

  • What cost are you trying to manage?
    • Soft (people) costs
    • Hard dollar transportation spend
    • Freight loss and damage claims
    • Customer late delivery penalties
    • Compliance issues
  • Are you trying to source lowest cost capacity?
    • Spot market or contract
    • Less-than-Truckload LTL
    • Transit time importance
    • Lowest cost provider
    • Exception visibility
  • Are your rates competitive?
    • Do you have lane intelligence
    • Price (cost) change visibility
    • Do certain customers or vendors cause higher than normal freight costs
  • Is too much time being spent on managing compliance?
    • Insurance compliance and monitoring
    • Contract expiration and compliance
    • Freight bill auditing
  • Do you need corporate visibility on decision-making?
    • Are freight provider selections being monitored 
    • Are certain constituents preventing use of low cost provider
    • Can you quantify the dollar value of not using the low cost provider and the reasons for not using them
    • Are low cost providers actually accepting tenders

What can a more advanced TMS like ShippersEdge TMS do that an off the shelf budget TMS cannot?

ShippersEdge TMS is a software tool that assists in the planning, execution and analysis of logistics. As a more advanced ShippersEdge TMS can automate functions and decisions normally done by people and point out exceptions needing further management.

  • Do you have a must deliver by date on your sales order?
    • ShippersEdge TMS points out published transit times and compare requirements
    • If published transit time and required delivery date mismatch
    • Will your TMS point the above out as an exception
    • Can your TMS acquire advanced shipment tracking information
  • Is your freight damage sensitive
    • Does your TMS monitor damage
    • Can your TMS provide damage KPI information
    • Can your TMS be set to avoid high damage carriers
    • Can your TMS use business rules when determining carrier selection
  • What other special requirements do you shipments have
    • Are there special arrangements needed for delivery
    • Could those processes by automated or assisted
    • Do you need advanced tracking
    • Do you need dwell (delay/detention) time information on deliveries
  • How do you monitor and audit spot quotes?
    • Do you have a centralized methodology of getting spot quotes
    • Can you audit spot quote freight invoices automatically
    • Do you have a special place to retain all shipment notes
    • Can you message a carrier within your TMS for load specific messaging visibility
    • Can you monitor tender acceptance on spot quotes 
  • Do you need dock management?
    • Do you have a software enable dock scheduling tool
    • Can your system allow (if desired) carriers to set their own appointments
    • Do you need carrier on time arrival KPI metrics
    • Can you measure dock/shipment labor productivity
    • Can your carriers schedule appointments through a carrier portal
  • Do you need a carrier portal for truckload/volume LTL shipments?
    • Would you like to have automated auditing on sport quotes
    • Do you need provider uploaded invoices and other documents
    • Do you need in shipment in portal messaging
    • In portal bidding, tendering acceptance and tracking
    • Can your carriers schedule appointments through a carrier portal
  • Do you need EDI invoicing?
    • Most LTL carriers and larger truckload carriers have EDI
    • Will you want advanced freight charge auditing of EDI invoices
    • Can you adjust tolerance levels of freight cost exception management
    • Do you want to go paperless
    • Are other documents (such as signed bills of lading) need to be stored
  • Do you need advanced and automated reporting and notification?
    • Do your customers require advance shipment notices (ASN)
    • Would automating the ASN reporting save time
    • Would non ASN customers want notification a shipment has been shipped
    • Would an email with a tracking link be helpful for customer satisfaction
    • Does your shipping manager need a tomorrow’s activity report
    • Do purchasing managers need enroute shipment reports or visibility
    • What weekly/monthly reports are now manually compiled

How much does ShippersEdge TMS Cost?

Depends on what you want it to do. There are free TMS systems out there but when the service is free, you are the product. The answer lies in the number of shipments managed, advanced functionality requested and any customization. The range is about $2.00 per shipment on small installations to less than $0.50 per shipment on very large installations. 

The budget should be set on your expectations of savings. Those savings are 

  • What savings should I expect?
    • Hard dollar savings against a well-run operation 1%-5%
    • Soft dollar savings typically exceed hard dollar savings
    • Freeing up management time can lead to additional hard dollar savings
    • Having visibility, both historic and real-time improves decision making
    • Improving constituent satisfaction is priceless
    • Prevention of small problems becoming big problems; incalculable

What Systems can ShippersEdge TMS integrate with?

As a cloud-based ShippersEdge TMS can connect systems from providers – carriers, brokers, warehouse operators, vendors and receivers in one location. Custom and stock dashboards keep you informed of exceptions and other data. 

Can ShippersEdge TMS integrate with a WMS?

ShippersEdge TMS can be integrated with your warehouse management system to manage inbound and and outbound inventory flow. If your warehouses are being supplied by disparate vendors, ShippersEdge TMS can alert shipment delays thus preventing shortage of product. 

Can ShippersEdge TMS be customized?

Entry level, off-the-shelf systems come with limited functionality and customization is probably not be possible. An advanced TMS like ShippersEdge TMS offers near unlimited customization and can be further customized as a need is seen. An advanced ShippersEdge TMS is also modular so you don’t pay for functionality you don’t need. 

A commitment to keeping your ShippersEdge TMS up-to-date

Since ShippersEdge TMS is cloud based, enhancements to our technology are constantly being rolled out. When ShippersEdge TMS was first available on the web in 2002, the database contained 32 million rate pairs. Today, most of that is replaced by API technology but we still support rate tables for the providers that have not evolved their technology and we support non-standard rating, like unit prices or pallet rates. 

As new technologies come on the market ShippersEdge TMS is ready to integrate and communicate with them. 

What other advanced features does ShippersEdge TMS have?

Safety monitoring, carrier score-carding, ELD tracking, vendor compliance monitoring, business rule effectuation of complex or simple routine execution. Probably almost anything you want but can’t get out of your ERP. Vendor Portals, Customer Portals, Yard Management, Carrier Portals, Optimization Basic and Advanced, ASN connectivity

How much does a TMS cost?

How much does a TMS cost?

Sourcing a full featured TMS can be a daunting task. You have to weigh costs per shipment vs. capabilities. Costs can vary by the amount of additional modules required. ShippersEdge takes a tiered service approach starting at 250 shipments per month to upwards of 20,000 shipments per month ranging in cost from about $2.50 per shipment on small volumes to $0.40 per shipment for shipments in excess of 20,000 per month. 

ShippersEdge offers modules that can be added ala’carte

ShippersEdge offers modules that can be added ala’carte or if volume warrants, bundled in our Enterprise Plus version for shipping volumes approaching or above 1,000 orders per month. Certain modules are resource intensive and are priced separately and example is our telematics module which is resource heavy.

Configuration, setup and training are additional (typically) one-time expenses that are priced independent of monthly subscription charges. ShippersEdge was built to be highly configurable with that ability to have triggers, alerts, exception management based on business rules and a host of other high level functionality features to automate even the most labor intensive tasks. 

Configuration and setup is priced through a one on one scoping

Configuration and setup is priced through a one on one scoping series of interviews and fact gathering sessions typically of 30 minutes in length each. We work hand in hand with you to make certain all bases are covered and thought through. We also typically divide baseline functionality from nice-to-have features into phases. A walk before you run strategy that helps you ease into your TMS and prevent disruptions. 

Training can typically be done over the phone. On site visits can be allowed for but due to its designed ease of use user interface, nearly everyone “gets it” in short training sessions. If you’ve used UPS WorldShip or FedEx Manager, you can use ShippersEdge in short order. ShippersEdge is also a fully managed system. You do not need a super-user. Training in super-users can be expensive and if you have turnover, doubly so. Our help desk is always staffed so you do not need to plan personal leave of a super-user into your backup systems. 

Configuration, setup and training can vary but starts at about $5,000 and can range up to $100,000 or more in very diverse complicated installations. 

For more information contact the undersigned. 

Tim Taylor 

Timothy.taylor@shippersedge.com

Strategy Leads Tactics

Ready, Fire, Aim is not a good strategy

In logistics management as in all things having a strategy leads to tactics. Getting cheapest freight rate is a tactic, it may be part of a strategy but if it leads to freight claims, customer dissatisfaction with delivery expectation or a failure in your supply chain that shuts down a line, it wasn’t really a great strategy.

Having a goal leads to strategy

How does one go about creating a strategy? Goals is first and foremost. Goals in and of themselves are strategies of a sort. A plan to attain those goals is developed through analytics and the harnessing of data. Acquiring data is paramount to developing strategies to achieve goals.

This is where a TMS helps dramatically, first in acquiring, reporting and analyzing data. If the goals are to smooth out bumps in the supply chain, having the data to know specifically and empirically where the bumps are, who are the players (vendor/transportation provider/purchasing agent) you get a statistical analysis that will show a developing pattern. 

Likewise, in deliveries to customers, patterns emerge, typically with the transportation provider but sometimes they are confined to a specific region or locality of a transportation providers. A couple of years ago a major transportation provider had a hub in Denver that service any western states. They also sustained an acute reduction in available labor due to newly legalized recreational marijuana. Many of our client suspended them until things settled down. 

Patterns emerge

Over a given period of time, patterns emerge and then tactics can be deployed to mitigate the problem. You may want better visibility on your retail deliveries to avoid penalties. Maybe the problem is lack of visibility on incoming shipments leading to uncertain labor planning. Vendor compliance and vendor timeliness is also important and can be managed, if seen and historically evaluated. 

Giant data warehouse

A solid Transportation Management System is a giant data warehouse, one you don’t have to ask IT for access to. Custom dashboards, alerts, reports should be easy. ShippersEdge TMS is affordable high technology that assists you in your execution of strategies and gives you the analytical tools to identify opportunities and execute the tactical moves that follow. 

Inbound Logistics Top 100

ShippersEdge was once again awarded the prestigious Inbound Logistics Top 100 Top 100 IT Logistics Provider Award for 2019.

Congratulations to my colleagues who work so hard all year to fulfill promises and provide customer satisfaction.

ShippersEdge adds International to Its Product Offerings

Now you can manage your international shipping through ShippersEdge.

Use our system to create all international documents

Communicate with your providers via EDI

Store all documents within ShippersEdge

Conveniently transmit documents to your trading partners

Supplier portal supports International Shipping

Provide constituents with easy to find tracking information

Alerting of delays or timely arrivals may be automated

Compare rates from your providers

Request rate quotes from your providers

All rate quoting information is captured within ShippersEdge

Display analytics by provider, lane or vendor/receiver

ShippersEdge can even communicate with customs in many countries 

3PL Logistics Management From ShippersEdge

ShippersEdge has completed our 3PL management version of our award winning TMS. 

Features include:

Fixed or variable markup

Integration with any accounting system

Customer Vendor Portal for managing incoming freight

Consolidations one customer or many

Consolidation cost allocation by business rules or manual override

Invoicing (batch or individual) 

EDI invoicing or file transfer

Settlement Module including proper paperwork check

Czar-Lite Support

Non-standard rating (pallet, lineal or cubic feet or rate tables)

Cost change (while enroute) visibility

Accept carrier EDI 

Transmit Carrier EDI

LTL carrier API integration

Freight bill auditing

Exception management and notification

Truckload Tracking cell phone or direct connection

Geofencing

LTL tracking 

Scalability for multiple accounts

Highly affordable monthly costs

Ability to customize for you or your clients

Client/Customer Portal

Carrier Portal with or without bid boards

Electronic load tendering through system email or portal

Service Confirmations through portal or system email

Carriers can upload their freight invoices and documents through the portal or via system email

Instant messaging through portal retained in shipment record

Lane histories

Shipment history logging

Ability to import orders or integrate with your client’s ERP

These are the basic features. We can customize for you. 

Carrier Portals

Custom Carrier Portals

ShippersEdge has off the shelf and customizable carrier portals. Typically, large volume truckload shippers use a carrier portal to have their carriers update status on the loads and to accept or reject shipment tender requests.

Some shippers like to use portals as load boards with fixed pricing or as bid boards. Whether you set the expected price or you’re requesting a price from a provider, a carrier portal is an excellent way to provide your carrier visibility into your available or upcoming shipments. Rates can also be extracted from established rate agreements with your providers.

Messaging that remains a permanent record in the shipment can also be accomplished through the portal and a flag can be set to denote a new message to ensure it is seen. In some cases, you may want to send an email to your provider notifying them of new messages or changes to a load.

When it comes to a portal, ShippersEdge can advise you of state of the art best practices and if appropriate, incorporate those practices along with your current practices if desired. Your portal will be done your way. Gone will be spreadsheets, hunting through emails and sticky notes to find particulars on a shipment.

Make your carrier portal the way you want it. Contact ShippersEdge timothy.taylor@shippersedge.com call 952-777-4421 or visit us on the web at www.shipperesedgetms.com